California Employment Regulations Regarding Automated-Decision Systems — Record-Keeping & Documentation

Yes. California Employment Regulations Regarding Automated-Decision Systems addresses Record-Keeping & Documentation through 1 provision.

Does California Employment Regulations Regarding Automated-Decision Systems require Record-Keeping & Documentation?

California • enforcing

Yes — 1 provision

This regulation imposes 2 specific requirements for Record-Keeping & Documentation across 1 provision:

Records retention — Personnel and other employment records — expressly including selection criteria and automated-decision system data — must be preserved for four years from the date the record was made or the date of the personnel action, whichever is later (§ 11013(c))
Complaint preservation — On notice or knowledge that a complaint has been filed, a respondent must preserve all relevant records and files, expressly including automated-decision system data, until the later of expiry of the civil-action filing period or final disposition of the complaint and all related proceedings (§ 11013(c)(4))

Obligation:

enforcing

Effective:

Oct 1, 2025

Risk tier:

high-risk

Scope:

employers and other covered entities

Requirement	Details
Records retention	Personnel and other employment records — expressly including selection criteria and automated-decision system data — must be preserved for four years from the date the record was made or the date of the personnel action, whichever is later (§ 11013(c))
Complaint preservation	On notice or knowledge that a complaint has been filed, a respondent must preserve all relevant records and files, expressly including automated-decision system data, until the later of expiry of the civil-action filing period or final disposition of the complaint and all related proceedings (§ 11013(c)(4))

Violation	Fine
Non-compliance	Existing FEHA enforcement mechanisms

Sources: California Civil Rights Council — Employment